Sample Xero Subscription Waste Report
This is the report you’ll get after the private-beta check — the same layout, the same evidence-led findings. The figures below are illustrative, not a real customer.
Executive summary
From a connected Xero, PlainOps grouped recurring vendors and renewals and ranked the likely waste. In this example it surfaced £3,180 in estimated annualised candidate waste across 18 recurring vendors, with 7 renewals that have no clear owner. Nothing was changed in the books; every line is a candidate for you to review before the next renewal.
| Candidate | Estimated annualised candidate waste | Confidence | Evidence | Recommended action |
|---|---|---|---|---|
| Duplicate meeting-tool billing | £1,440 | High | Two vendors in the same category billing monthly within days of each other. | Consolidate to one tool before the next renewal. |
| Ownerless AI-tool subscription | £960 | Medium | Monthly charge recurring with no owner or category in Xero. | Confirm an owner, or cancel. |
| Uncategorised software renewal | £780 | Medium | Annual software payment due to recur; supplier name differs from the trading name. | Review the value before the renewal date. |
When the evidence is ambiguous
Some lines are genuinely unclear from Xero alone — supplier aliases and billing-name confusion can make one vendor look like several, or hide a duplicate. PlainOps flags these as lower confidence and tells you what to check, rather than guessing. Xero evidence shows recurring spend and renewals, not seat-level usage, so we never claim a licence is unused from accounting data alone.